EANO Meeting 2021

INFORMATION FOR PRESENTERS

The organisers of the EANO Meeting 2021 are looking forward to your contribution during the virtual conference and thank you in advance for your cooperation in following these guidelines.

Please select your presentation type by clicking one of the following options:

Important information

  • Pre-recording appointments are scheduled between August 30, 2021 – September 15, 2021.
  • To book a personal recording appointment every speaker of the virtual EANO Meeting and Educational Day 2021 received a calendar link via email. If you didn’t receive it contact the organizing office.
  • Live session format: Please note that your presentation must be pre-recorded to avoid technical glitches during the conference. The pre-recorded presentation will be streamed live via the virtual platform at the respective date and time. Only the Q&A / discussion with the audience will be live.
  • Pre-recordings of all oral presentations will be done with technical support from EANO’s technical partner SteinerLIVE. Each speaker can book an appointment between August 30th – September 15th via a calendar link provided by the organizing office via email. As soon as booked further instructions will be sent to the speaker.
  • Presence at the conference: To make the virtual meeting more interactive and exciting for participants, you are kindly asked to be present during the live session in which your talk is scheduled to answer questions from the audience. Questions will be posted in the session chat. The session chairs will monitor the chat and direct the questions to you at the end of your presentation.
    In case you are not able to be present during the live session (e.g. because you are in a different time zone), please let us know in advance so the session chairs are aware and can prepare accordingly. It is not necessary to withdraw your presentation in that case.
  • If you are unable to prepare your presentation, please contact the organizing office immediately.
  • As soon as you receive access to the virtual platform, we encourage you to complete your personal profile page adding as much information as possible (e.g. Keywords, short CV, photo) to be easily found by participants via the “search” function.

Guidelines for your presentation

  • The official conference language is English. Therefore, all presentations are to be held in English.
  • Your presentation must be prepared in MS PowerPoint and needs to be uploaded via the upload link provided in the instructions email at least 24 hours ahead of your pre-recording appointment.
    • In compliance with EACCME regulations, presenters are requested to disclose possible conflicts of interest in the first slide of their presentation (see sample COI slide here). If you have nothing to disclose, please clearly state “I have no commercial disclosure” on the slide.
    • Minimum recommended font size is 18 points. Do not use special fonts which are not part of the standard MS PowerPoint package as this will cause problems while uploading your file.
    • Your presentation should stimulate discussion. Therefore, keep text to a necessary minimum, highlight key facts and emphasize graphics. Ensure a simple and logical order of the content.
    • Aspect ratio of your presentation must be 16:9 landscape.
    • When presenting data and health information (including photos) all presenters must have informed consent compliant with human subjects and applicable regulations and comply with GDPR.
    • If you wish, you may include a QR code to a handout on one of your slides.
  • The size of your PPT presentation should not exceed 500 MB.
  • As a file name please use your presentation number, session title and your full name (e.g. PL02.1_New Molecular Insights_Tom Walker). To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {, etc.) in the file name.
  • Please note that macros should not be used and flash-animations are not supported.
  • Do not use any passwords or encryption for your presentation.

Technical guidelines for your pre-recording appointment

  • Pre-recording appointments are scheduled between August 30, 2021 – September 15, 2021.
  • To book your personal recording appointment use the calendar link sent to you via email. If you didn’t receive it contact the organizing office.
  • After booking your appointment you will receive a link to upload your MS PowerPoint presentation. Please do that until at least 24 hrs ahead of your recording appointment.
  • You will also receive a ZOOM Meeting link where the actual pre-recording will take place. A staff member from EANO’s technical partner SteinerLIVE will welcome you, give you some instructions and assist you with the pre-recording. This procedure will ensure a consistent and ideal picture-in-picture recording of all oral talks.
  • During the pre-recording you will also be given a short introduction to the virtual platform, its functionalities and how to move around.

Important guidelines for a successful recording

  • Please remember that the vast majority of the audience is not native English speakers. Speak clearly and slowly (whether or not English is your native language). Plan an average of 1 minute per slide.
  • For best results use a headset.
  • Make sure you have a stable internet connection with a minimum of 5 mbit up-and download speed. If possible, use a wired connection as it is always preferrable to wifi.
  • Make sure there are no avoidable noises (mute your mobile phone, switch off the air condition, …).
  • Make sure there is no strong lighting in the background and your face is lighted equally.

Speaking time

  • The chairpersons of your session will monitor the time and will not allow more time than allotted to your presentation. Remember to keep to the given time when doing your pre-recording to allow enough time for questions and discussion afterwards and some time for the changeover of speakers and chairperson's introduction.
  • Before your pre-recording appointment please rehearse your talk to make sure it will fit comfortably into the available time.
  • Please note that, as a rule, presenters can show a (final) slide with all acknowledgements, however, regarding the short time available, names cannot be read to the audience.

Photographs
Note that your presentation will be converted to a file format making a download impossible. But just like during a physical session it is possible for registered participants to make photographs / screenshots of presentation. If you do not wish any scientific content of your presentation to be photographed, please clearly indicate this on the according slide(s).

Important information

  • Pre-recording appointments are scheduled between August 30, 2021 – September 15, 2021.
  • To book a personal recording appointment every speaker of the virtual EANO Meeting and Educational Day 2021 received a calendar link via email. If you didn’t receive it contact the organizing office.
  • On-demand session format: On-demand means that the speaker must pre-record the presentation. It will be uploaded to the virtual platform ahead of the meeting and made available for registered participants from the first conference day until December 22, 2021. We encourage speakers to provide an email address in the presentation so participants can reach out with any questions.
  • Pre-recordings of all oral presentations will be done with technical support from EANO’s technical partner SteinerLIVE. Each speaker can book an appointment between August 30th – September 15th via a calendar link provided by the organizing office via email. As soon as booked further instructions will be sent to the speaker.
  • If you are unable to prepare your presentation, please contact the organizing office immediately.
  • As soon as you receive access to the virtual platform, we encourage you to complete your personal profile page adding as much information as possible (e.g. Keywords, short CV, photo) to be easily found by participants via the “search” function.

Guidelines for your presentation

  • The official conference language is English. Therefore, all presentations are to be held in English.
  • Your presentation must be prepared in MS PowerPoint and needs to be uploaded via the upload link provided in the instructions email at least 24 hours ahead of your pre-recording appointment.
    • In compliance with EACCME regulations, presenters are requested to disclose possible conflicts of interest in the first slide of their presentation (see sample COI slide here). If you have nothing to disclose, please clearly state “I have no commercial disclosure” on the slide.
    • Minimum recommended font size is 18 points. Do not use special fonts which are not part of the standard MS PowerPoint package as this will cause problems while uploading your file.
    • Keep text to a necessary minimum, highlight key facts and emphasize graphics. Ensure a simple and logical order of the content.
    • Aspect ratio of your presentation must be 16:9 landscape.
    • When presenting data and health information (including photos) all presenters must have informed consent compliant with human subjects and applicable regulations and comply with GDPR.
    • If you wish, you may include a QR code to a handout on one of your slides.
  • The size of your PPT presentation should not exceed 500 MB.
  • As a file name please use your presentation number, session title and your full name (e.g. PL02.1_New Molecular Insights_Tom Walker). To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {, etc.) in the file name.
  • Please note that macros should not be used and flash-animations are not supported.
  • Do not use any passwords or encryption for your presentation.

Technical guidelines for your pre-recording appointment

  • Pre-recording appointments are scheduled between August 30, 2021 – September 15, 2021.
  • To book your personal recording appointment use the calendar link sent to you via email. If you didn’t receive it contact the organizing office.
  • After booking your appointment you will receive a link to upload your MS PowerPoint presentation. Please do that until at least 24 hrs ahead of your recording appointment.
  • You will also receive a ZOOM Meeting link where the actual pre-recording will take place. A staff member from EANO’s technical partner SteinerLIVE will welcome you, give you some instructions and assist you with the pre-recording. This procedure will ensure a consistent and ideal picture-in-picture recording of all oral talks.
  • During the pre-recording you will also be given a short introduction to the virtual platform, its functionalities and how to move around.

Important guidelines for a successful recording

  • Please remember that the vast majority of the audience is not native English speakers. Speak clearly and slowly (whether or not English is your native language). Plan an average of 1 minute per slide.
  • For best results use a headset.
  • Make sure you have a stable internet connection with a minimum of 5 mbit up-and download speed. If possible, use a wired connection as it is always preferrable to wifi.
  • Make sure there are no avoidable noises (mute your mobile phone, switch off the air condition, …).
  • Make sure there is no strong lighting in the background and your face is lighted equally.

Speaking time

  • Remember to keep to the given time when doing your pre-recording.
  • Before your pre-recording appointment please rehearse your talk to make sure it will fit comfortably into the available time.
  • Please note that, as a rule, presenters can show a (final) slide with all acknowledgements, however, regarding the short time available, names cannot be read to the audience.

Photographs
Note that your presentation will be converted to a file format making a download impossible. But just like during a physical session it is possible for registered participants to make photographs / screenshots of presentation. If you do not wish any scientific content of your presentation to be photographed, please clearly indicate this on the according slide(s).

Important Information

  • The deadline to upload your e-Poster is Friday, September 10, 2021, 24:00 hrs CEST.
  • All e-Poster presenters received an upload link via email. If you didn’t receive it contact the organizing office.
  • Please note for the e-Poster to be uploaded and displayed on the virtual conference platform the presenting author must have registered and paid the registration fee.
  • If you are unable to prepare and upload your e-Poster contact the organizing office to officially withdraw from your presentation.
  • To change the presenting author, please nominate a co-author and provide the following information:
    • Full name of new presenting author
    • Personal e-mail address of the new presenting author
    • Information on whether the new presenting author has already registered for the conference

Schedule for display
All e-Posters will be on display for registered participants as of September 25, 2021 until December 22, 2021.

E-Poster Viewing with Authors
During the “E-Poster Viewing with Authors” participants will have the opportunity to interact and discuss directly with the authors through a virtual networking table, which is basically a small virtual meeting room within the virtual platform, or an interactive messaging system both located on the respective e-Poster page.
As soon as you receive access to the virtual platform, we encourage you to complete your personal profile page adding as much information as possible (e.g. Keywords, short CV, photo) to be easily found by participants via the “search” function.

Depending on your poster presentation topic, the networking table will be open in one of the following two slots. The messaging system will be open during the entire conference.

  • Topic 1-12: Saturday, September 25, 2021 from 14:00 – 14:45 hrs CEST (e.g. P01.01)
  • Topic 13-16: Sunday, September 26, 2021 from 14:00 – 14:45 hrs CEST (e.g. P13.01)

Attention: The poster number refers to your final e-Poster number – not the abstract control number!

e-Poster format

  • Max. 10 presentation slides (e.g. MS PowerPoint) including a title slide and a COI slide.
    • In compliance with EACCME regulations authors are requested to disclose possible conflicts of interest* in their e-Poster presentation (see sample COI slide here). If you have nothing to disclose, please clearly state “I have no commercial disclosure” on one of the first slides.
    • e-Posters should stimulate discussion, not be a long presentation. Therefore, keep text to a necessary minimum, highlight key facts and emphasize graphics.
    • Ensure a simple and logical order of the content. Sample structure: title slide, COI slide, introduction, methods, results and conclusion
    • Aspect ratio of your presentation must be 16:9 landscape.
    • When presenting data and health information (including photos) all presenters must have informed consent compliant with human subjects and applicable regulations and comply with GDPR.
    • If you wish, you may include a QR code to a handout on the e-Poster.
  • Presentation files must be uploaded as PDF or MS PowerPoint (.ppt). Macintosh presentations (i.e. Keynote) cannot be accommodated.
  • Narrated presentations (videos) will not be accepted.
  • The file size of your e-Poster presentation should not exceed 500 MB.
  • Minimum recommended font size is 18 points. Do not use special fonts which are not part of the standard MS PowerPoint package as this will cause problems while uploading your file.
  • Do not use any passwords or encryption for your presentation.

*A conflict of interest is any situation in which a speaker or close family members have interests which may cause a conflict with the presentation. These may include financial interests (e.g. owning stocks of a related company, having received honoraria, consultancy fees), research interests (research support by grants or otherwise), organisational interests and gifts. Conflicts of interest do not preclude the delivery of the talk but must be explicitly declared.

How to upload your presentation

  • All presenting authors received an upload link via email. If you didn’t receive it contact the organizing office.
  • As a file name please use your e-poster presentation number and your full name (e.g. P01.01_Tom Walker). To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {, etc.) in the file name.
  • In case of any technical problems during the upload please contact support@steinerlive.com.

Photographs
Note that your presentation will be converted to a file format making a download of the e-Poster impossible. But just like during a paper poster presentation, it is possible for registered participants to make photographs / screenshots of your e-Poster. If you do not wish any scientific content of your presentation to be photographed, please clearly indicate this on the according slide(s).

Poster Topics
P01 Blood brain barrier/ Blood tumor barrier
P02 Radiobiology
P03 Cognition in brain tumors
P04 Tumor heterogeneity, plasticity and impact on therapeutic response
P05 Radiation technologies
P06 Pediatric brain tumors
P07 Multilayer intra- and postoperative diagnostics and novel imaging technologies
P08 Combined immunotherapies
P09 Imaging strategies to improve neurosurgical outcome
P10 Advanced brain tumor models
P11 QoL/QoD
P12 Symptom management
P13 Preclinical neuro-oncology
P14 Clinical neuro-oncology
P15 DNA damage repair and genomic instability
P16 Brain tumor microenvironment