EANO Meeting 2018

EANO 2018 ABSTRACT SUBMISSION - CLOSED

Thank you for submitting your abstracts.
The abstracts have been reviewed and will be allocated to the scientific programme now.
The notification letters regarding the acceptance for poster and oral presentations were sent on July 18, 2018.

Submission topics:
1. Glioma – clinical aspects
2. Glioma – preclinical aspects
3. Other tumor – clinical aspects
4. Other tumor  preclinical aspects
5. Nursing perspective

ABSTRACT REGULATIONS

With the submission of an abstract to EANO XIII, the presenting author:

  • confirms that all authors are aware of and agree to the content of the abstract and support the data presented;
  • accepts to be the contact person for all correspondence about the abstract and inform co-authors about its status;
  • warrants that the data and conclusions presented in the abstract have not been published prior to the date of the EANO XIII conference. Abstracts containing previously published material will be rejected;
  • states that for studies involving human or animal subjects, permission has been obtained from the relevant regulatory authority, and properly informed consent give where appropriate;
  • accepts responsibility for the accuracy of the submitted abstract;
  • acknowledges that once the abstract is submitted, changes, corrections or rewording are possible until deadline of abstract submission (May 31, 2018);
  • accepts the online publication of the abstract on the EANO website and the website of the journal Neuro-Oncology;
  • careful typing and proof-reading are essential as the abstract will appear, if accepted, as submitted.

AFFIRMATION FOR REGISTRATION

Important Note: At least 1 author (presenting author) of this abstract is obliged to register and pay the congress registration fee within 3 weeks (but not later than July 26, 2018) after notification on acceptance. In the event of non-fulfillment the abstract will be withdrawn by the organisers.

ACCEPTANCE AND SELECTION OF ABSTRACTS

All submitted abstracts will be reviewed by the Scientific Programme Committee in June 2018, and authors will be notified by email at the latest in the end of June 2018.
EANO meetings has currently 2 types of acceptance for submissions:
- poster presentation
- oral presentation

NEW: Accepted abstracts will be published on the website of Neuro-Oncology. There will be no printed abstract book.


Abstract Submission Guidelines

One of the goals of the European Association of Neuro-Oncology is to broaden the network of Neuro-Oncology and to support Neuro-Oncologists in their (inter-) national research projects.

We are proud to be able to offer 2018 several grant and award opportunities:

  • Young Investigator Travel Scholarships for the EANO 2018 Meeting
  • EANO Poster Awards for the best posters presented
  • Vienna Medical Academy Award for the best oral presentation for clinical
  • EANO Presentation Awards for best oral presentations
  • EANO Lifetime Achievement Award
  • Young Investigator Travel Scholarships to attend the SNO Meeting

details see below


Young Investigator Travel Scholarships

One of the goals of the European Association of Neuro-Oncology is to broaden the network of Neuro-Oncology and to support Neuro-Oncologists in their (inter-) national research projects.

Therefore EANO encourages the participation of its young members in the EANO 2018 Meeting as well as the presentation of their research work. The EANO Investigator Award facilitates young clinicians and investigators as well as allied health professionals and nurses from all over the world to present an abstract during the EANO 2018 Meeting.

To make this happen EANO awards Travel Scholarships of EUR 1.000,- as well as waiving the registration fee to the Educational Day and EANO 2018 Meeting, for outstanding research by young scientist members contributing to the EANO meeting.

  • Young Investigator Travel Scholarship for Outstanding Science for EANO members
  • Young Investigator Travel Scholarship for Outstanding Science for EANO allied health professionals / nurse members
  • New! Young Investigator Travel Scholarship of Excellence

All young scientists submitting abstracts are encouraged to apply by ticking the corresponding box during abstract submission. The nominee must be first author on an abstract submitted, graduate student/resident/fellow within his/her first five years of his/her initial clinical or academic appointment (this does not apply for allied health professionals, nurses). The evaluation will be done by the respective committee.

For the Young Investigator Travel Scholarship of Excellence, the selection is based on the latest new released results in research.

The Travel Scholarship winners will be contacted via email.  

Application deadline is May, 2018.

Application will open January 2018 via the EANO Meeting abstract submission

 

EANO Meeting Awards

EANO prizes six EANO Meeting Awards, which will be awarded by the respective jury for the best posters and best oral presentations based on the submitted abstracts.

The prize comprises the waiving of the registration fee, as well as EUR 500.- as contribution towards travel expenses.

  • 3 EANO Poster Awards for the best posters presented (1 clinical, 1 pre-clinical, 1 nursing/allied health professional)
  • 1 Vienna Medical Academy Award for the best oral presentation for clinical
  • 2 EANO Presentation Awards for best oral presentations (1 nursing/allied health professional, 1 pre clinical)

Please click here for abstract submission EANO 2018 meeting

 

EANO Lifetime Achievement Award

The EANO Lifetime Achievement Award will honour and acknowledge the work for continuous, first class contribution in the field of neuro-oncology as researcher, mentor and clinician as well as the long lasting contribution to the European Association of Neuro-Oncology.

The awardee will be announced at the EANO 2018 Meeting!

REGARDING YOUR ABSTRACT

Please read carefully all the instructions available in the section "Submission Steps" before preparing your abstract.

  • Type your abstract in a common Word Processor (e.g. MS Word). Please save a copy of the file with the abstract text only (no title or authors). This file can then be used for a „file upload“ (most convenient way of submission). The upload feature converts special characters. Please note that abstracts with title, authors or text ALL IN CAPITAL LETTERS will not be reviewed.
  • For information concerning the abstract format and structure please see the SAMPLE ABSTRACT and the section "Submission Steps".

REGARDING YOUR SUBMISSION

Please see the section "Online Submission System" for detailed information and instructions.

  • The creation of a user account in the online submission system is required for the submission of an abstract. The account only needs to be created once and can be re-used for future abstract submission. Submitters from an earlier conference using OASIS (e.g. EANO 2016 or WFNOS 2017) should use their existing account details.
  • Attention: All correspondence regarding the acceptance of your abstract will be mailed to the address given by you during the submission process. Please provide a working email address.
  • Please make sure you print the summary page for your records. The system also has an e-mail confirmation feature. Simply click the appropriate link on the summary page and fill in your email address(es) in the appropriate box.

CORRECTIONS / WITHDRAWAL OF ABSTRACTS

  • You can edit or delete your abstract in the online submission system until the deadline of June 6, 2018.
  • If you wish to delete your abstract after the deadline, a written request to withdraw must be submitted to mv@medacad.org
  • Please make sure you print the summary page for your records. The system also has an e-mail confirmation feature. Simply click the appropriate link on the summary page and fill in your email address(es) in the appropriate box.

PREFERRED PRESENTATION FORMAT

  • During submission, authors select whether they prefer oral or poster presentation
  • Please indicate your preference, especially in case you do not want your abstract to be selected as oral presentation.

ACCEPTANCE / REJECTION OF ABSTRACTS

  • Abstracts containing no results or structure will be rejected.
  • Abstracts with the obvious goal of advertising corporate products or services, will be rejected.
  • All submitted abstracts will be anonymised and reviewed by the Scientific Programme Committee.
  • Authors will be notified in due course whether their abstract has been accepted.
  • Notifications on final assignment (spoken presentation or poster) will also follow in due course.

SUPPORT

For support during the submission process, please send an email to mv@medacad.org or call +43 1 405 13 83 13 between 9.00 – 17.00 hrs Central European Time.

TECHNICAL INFORMATION

  • For optimum results Internet Explorer 7.0 or higher and Safari 3.0 or higher are required.
    Submission is perfectly possible with other browsers as well, but some advanced functions are possible only with the above. A list of compatible browsers is given on the login page.
  • JavaScripts and cookies need to be enabled in your browser.

ACCOUNT MANAGEMENT - PERSONAL INFORMATION

  • The creation of a user account is required for the submission of an abstract. Please note that, if you submitted an abstract to another conference using the OASIS Online Submission System, your data are still in the sytem and you may use this same account for submission. In case you have forgotten your password, you can retrieve it from the login screen.
  • Please create only one account per submitting author. The system stores your information. If you choose to submit more than one abstract you will not need to create another account. See „Returning users“.
  • After you created the account, the system will display a password and username that will allow you to return and edit, delete or withdraw your abstract at a later stage.
  • Personal information can be edited if necessary by clicking the „Profile“ icon (e.g. in case of an address change). Attention: All correspondence regarding the acceptance of your abstract will be mailed to the address given by you in the „author section“. Please provide a working email address.

First time users:

  1. When entering the submission page, hit „Click here to create a new user account“ on the left side of the page.
  2. Fill in all required fields and save your personal information by clicking „Continue“ on the online form. Your username will be generated automatically from your email-address.
  3. Please remember to create a password not being used for other logins (i.e. bank accounts, market places etc.)
  4. Locate „Abstracts“ and click on „Submit an abstract“
  5. Carefully follow the step-by-step instructions. 

Returning users, continuing an aborted submission or editing an abstract already submitted:

  1. Login with the username (your email address) and password that you received when creating the account.
  2. Locate the abstract in „Abstracts“ and click on the displayed abstract title to make changes or complete the abstract.
  3. Continue your submission or click on desired menu item you wish to change.
  4. Changes can be made until the submission deadline.

Returning users, submitting another abstract:

  1. Login with the username and password that you received when creating the account.
  2. Locate „Abstracts“ and click on „Submit an abstract“
  3. Carefully follow the step-by-step instructions.

CORRECTIONS / WITHDRAWAL OF ABSTRACTS

  • You can edit or delete your abstract in the online submission system until the deadline of May 31, 2018.
  • Titles of submitted abstracts are displayed in the Welcome Area, together with the information on whether the submission is complete or incomplete. To edit one of these abstracts, simply click on the title.
  • The submission system stores the information in „real time“ in a database. The moment you reach the „Summary“ at the end of the submission process your abstract has been received. However you will still be able to come back and make modifications until the deadline.
  • Please make sure you print the summary page for your records. The system also has an e-mail confirmation feature. Simply click the appropriate link on the summary page and fill in your email address(es) in the appropriate box.

In the welcome area, locate "Abstracts" and click on "Submit an abstract".

SUBMISSION STEP 1: TITLE

  • In the title, please use capital letters ONLY where necessary (e.g. ‚Detection of two novel large mutations in SLC7A9 by semi-quantitative fluorescent multiplex PCR‘).
  • Please DO NOT format the title in bold, underline, or enter line breaks. Use italics only where required by nomenclature.
  • The title is limited to 25 words!

SUBMISSION STEP 2: AFFIRMATION / ALLOCATION

Please select whether the content of your abstract should be part of the EANO Main Meeting, Nurse/AHP Sessions or  EANO-SNO Brain Tumor Club - Pre-Meeting.

EANO MAIN MEETING: Friday, October 12 - Sunday, October 14
Your abstract will be presented as a poster in the Poster Sessions, or as a talk during the Oral Sessions of the EANO Meeting.

NURSE/AHP SESSIONS: Friday, October 12 - Sunday, October 14
Your abstract will be presented as a poster in the Poster Sessions, or as a talk during the sessions with nursing perspective of the EANO Meeting.

EANO-SNO BRAIN TUMOR CLUB - Wednesday, October 10 - afternoon
Your abstract will be presented at "The first EANO-SNO Brain Tumor Club", which will be held prior to the EANO 2018 Meetingin on Wednesday afternoon. This meeting, for brain tumor researchers, is organised by the European Association of Neuro-Oncology and the American Society for Neuro-Oncology.
This event will be an informal and stimulating exchange of late-breaking findings of specific and focused interest to investigators dedicated to brain tumor research.

SUBMISSION STEP 3: TOPIC

Please take care to allocate your submission to a suitable topic. The respective topic needs to be selected from a list.
Please select only ONE topic that refers to the main subject of your abstract.

1. Glioma – clinical aspects
2. Glioma – preclinical aspects
3. Other tumor – clinical aspects
4. Other tumor  preclinical aspects
5. Nursing perspective

SUBMISSION STEP 4: KEYWORDS

  • Please enter up to 3 keywords describing your work (required).

SUBMISSION STEP 5: AUTHORS

  • No more than 10 authors can be listed.
  • A maximum of 2 institutions per author is allowed.
  • The order of the authors as well as the name of the presenting author (marked in green) can be edited during the submission process.

SUBMISSION STEP 6: ABSTRACT TEXT

The abstract body should be structured as follows:

-  Background
-  Material and Methods
-  Results
-  Conclusion

  • The text cannot exceed 2500 characters (350-400 words), excluding title and authors (minimum 500 characters).
  • The abstract must be submitted in good English.
  • No tables, no graphics or illustrations are allowed.
  • No literature must be cited.
  • The text may be typed in or copy/pasted from an existing document.
  • Special characters are widely supported.
  • Support: Enter the source(s) of contributed support and/or grant numbers at the end of the abstract text section.

SUBMISSION STEP 7: PRESENTATION PREFERENCE

Please indicate your preference in this step, especially in case you do not want your abstract to be selected as oral presentation.

SUBMISSION STEP 8: SUBMISSION SUMMARY

  • The summary page will display all information related to your abstract.
  • Please make sure you print the summary page for your records.
  • The system also has an e-mail confirmation feature. Simply click the appropriate link on the summary page and fill in your email address(es) in the appropriate box.

If you choose to delete the submission, this can be made here. Please note that you will be able to retrieve deleted submissions.

SUBMISSION STEP 8: YOUNG INVESTIGATOR TRAVEL SCHOLARSHIPS

Please indicate if you want to apply for a Young Investigator Travel Scholarship and select the respective Scholarship.