EANO Meeting 2022

INFORMATION FOR PRESENTERS

Please select your presentation type by clicking one of the following options:

IMPORTANT

  • If you are not able to present your talk for any reason, you are kindly requested to contact the organising office immediately and to notify them of any change of presenter or withdrawal.
  • Please also inform the organising office in case you have any special needs which would affect your presentation (e.g. wheelchair).

SPEAKING TIME

The chairpersons of your session will be strict in allowing no more than the time allotted to your paper. Remember to allow time for questions and answers and some time for changeover and introdcution of the next speaker.

Please rehearse your talk to make sure it will fit comfortably into the available time.

As a rule, presenters can show a (final) slide with all acknowledgements. However, in view of the short time available, names cannot be read to the audience.

COMMERCIAL DISCLOSURE

In compliance with EACCME regulations, authors must disclose possible conflicts of interest on the first slide. Initiates file downloadExample slide download

conflict of interest is any situation in which a speaker or immediate family members have interests, and those may cause a conflict with the current presentation. Conflicts of interest do not preclude the delivery of the talk, but should be explicitly declared. These may include financial interests (e.g. owning stocks of a related company, having received honoraria, consultancy fees), research interests (research support by grants or otherwise), organisational interests and gifts.

If you have nothing to disclose, please state “I have no commercial disclosure” instead of the table.

PRESENTATION DETAILS AND TECHNICAL INFORMATION

  • File types: MS PowerPoint (.ppt, .pptx, .pps or .ppsx) and PDF
  • Format: 16:9 landscape (1920 x 1080 resolution)
  • File name: Session date, session time presentation number and speaker name, e.g. 2022-09-16-09-30_ME01_JohnDoe. To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {, etc.).
  • Font size: minimum 20 points for easy viewing recommended
  • The fonts that are used in the presentations should be "Latin-based fonts“. If the speaker needs special fonts, they should be saved as "embedded fonts“ on the USB-Stick as well (File → save as "name of presentation“ and under "tools“ → save options mark the checkbox "embed True type fonts“ and select "embed all characters“).
  • The format of embedded movies should be “MPEG2 - movies” (but can also be *.avi, *.wmv ). If Codecs are used, the Code package DIVx in the current version, which can be found under  www.divx.com, should be chosen. The uploading of  “DVD-Movies” is not supported.
  • All files needed for your presentation (including the movie files!) must be saved on the USB-Stick.
  • When using mathematical symbols please use these which are available under Latin fonts (unicode or DOS: Western Europe).
  • The official conference language is English. Therefore, all presentations are to be held in English.
  • Personal laptops from speakers cannot be used for projection.

PREVIEW CENTRE PRESENTATION UPLOAD

All presentations must be handed in at the preview centre. They will be loaded into a presentation handling system that will store and distribute your presentation to the session hall in time for your presentaiton.

  • Deadline: at least 3 hours before the session starts (evening before for morning sessions)
  • Opening hours preview centre (Orchestergang, Mezzanine):
    • Wednesday, September 14: 16:00-19:00 hrs CEST
    • Thursday, September 15: 08:00-18:00 hrs CEST
    • Friday, September 16: 07:30-18:00 hrs CEST
    • Saturday, September 17: 07:30-17:00 hrs CEST
    • Sunday, September 18: 07:30-10:00 hrs CEST
  • Bring all files needed for your presentation on a USB-Stick. You may want to carry a second USB-Stick as a back-up in case there is any insoluble technical problem. The professional staff at the preview centre will assist you to upload your presentation into the system.
  • Please check your presentation carefully in the preview centre before the final sign off.

If you have more than one presentaion, you can upload all your presentations at the same time and they will be sent to the specific session halls at the time of your sessions

PICTURES

Please note that taking pictures during the sessions is allowed, unless indicated accordingly by the presenter. People who do not observe this rule will be excluded from the session by the chairpersons.

GENERAL PRESENTATION TIPS

  • Go to your session room 15 minutes prior to the start and make yourself known to the chairpersons and/or the room assistant before the beginning of the session.
  • The text on your slides should be concise and to the point, key facts should be highlighted. No more than seven text lines should be used per page. Your guiding principle should be “As much as necessary, as little as possible”.
  • Colours should be used sparingly. Choose colour combinations that make your text easy to read (preferably dark background – light fonts).
  • Keep data on the slides simple.
  • Ensure a logical order of the content, clearly and well-structured.
  • Refrain from selecting too many images and movies. Concentrate on those which emphasise your key points and conclusions optimally.
  • Remember that the vast majority of the audience are not native English speakers – speak clearly (whether or not English is your native tongue) and not too fast.
  • Leave sufficient space between the text and the edge of the slide/screen. Some data projectors may not display the very border of the slide/presentation.

 

 

IMPORTANT

If you are unable to present your poster, you are kindly requested to contact the organising office as soon as possible.

POSTER DETAILS

  • Only posters in portrait format can be mounted.
  • The usable surface on the poster board will be 90 cm width x 150 cm height (approx. 35 x 59 inches).
  • Only adhesive tape can be used to mount posters. Material will be available onsite.
  • In compliance with EACCME regulations, authors are requested to disclose conflicts of interest on their poster.
  • When presenting data and health information (including photos) all presenters must have informed consent compliant with human subjects and applicable regulations, and comply with GDPR.
  • Posters should stimulate discussion, not give a long presentation. Therefore, keep text to a minimum, emphasize graphics and make sure every item is necessary.
  • Include the title of your presentation. The EANO will not post the abstract titles on poster boards.
  • The lettering of the poster heading should be at least 2.5 cm high. Detailed information can be provided in a smaller size, but remember that your text must be easily readable from distances of at least 1 meter.
  • If you wish, you may include a QR code to a handout on the poster. Please do not hand out printed handouts to help the organizer to reduce the amount of paper at the congress.
  • You may also wish to provide business cards/contact information.
  • Your headshot photograph on the poster may facilitate contacts during the congress.
  • For additional assistance in preparing your poster, there are a number of excellent resources available online. For more information, type “scientific poster preparation guidelines” into your internet search engine.

SCHEDULE FOR MOUNTING, DISPLAY AND REMOVAL

All presenters have been informed about their poster session allocation and details (poster presentation number, poster session, etc.) via email on July 15, 2022. In case you did not receive the email please contact the organising office.

Poster Viewing with authors Session I: Friday, September 16, 18:00-19:30 hrs CEST

  • Posters will be on display on Friday, September 16 from 09:00-19:30 hrs CEST.
  • Poster mounting: Friday, September 16 as of 07:30 hrs CEST
  • Poster removal:  Friday, September 16 from 19:30-20:00 hrs CEST
  • Please note that posters not removed until Friday, September 16 at 20:00 hrs CEST will be taken down and will not be stored or sent to the authors after the congress.

Poster Viewing with authors Session II: Saturday, September 17, 17:00-18:30 hrs CEST

  • Posters will be on display on Saturday, September 17 from 09:00-18:30 hrs CEST.
  • Poster mounting: Saturday, September 17 as of 07:30 hrs CEST
  • Poster removal: Saturday, September 17 from 18:30-19:00 hrs CEST
  • Please note that posters not removed until Saturday, September 17, 19:00 hrs CEST will be taken down and will not be stored or sent to the authors after the congress.

Please note that the organisers cannot assume any liability for loss or damage of posters displayed in the poster area.

POSTER PRINTING

PRINTSHOP is a printing store located at 15 minutes walking distance from the congress venue.
Pick up address: Seilerstätte 13, 1010 Vienna
Opening hours: MO-FR 09:00-18:00, SA 09:00-15:00

One poster in A0 (84,1x118,9) costs approx. EUR 29,90 (incl. taxes).

Onlineshop: http://www.printservice24.at/

 

PRESENTATION CERTIFICATES

Presentation certificates will be emailed to all presenting abstract authors one week after the congress. Please do not request certificates onsite, via phone or email.

SUPPORT

Contact the congress organizing office via email at eano-meetings@eano.eu.