EANO Meeting 2021

TERMS AND CONDITIONS

Definitions

These terms & conditions apply to every person registering for the 16th Annual Meeting of the European Association of Neuro-Oncology and Educational Day (EANO 2021 - hereafter referred to as "the congress"), to be held virtually from September 25 – 26, 2021 (EANO Meeting) and on October 23, 2021 (Educational Day), organised by the Wiener Medizinische Akademie GmbH (hereafter referred to as "the congress organiser").

All references to a date or a deadline mentioned in these terms and on other congress documents refer to the Central European Time Zone (CET).


Congress Registration

Only fully completed online registration forms will be accepted. An invoice will be sent after the receipt of your registration, a confirmation of payment will be sent upon receipt of payment in full. If the full payment has not been received before the deadline indicated, the registration will remain valid, however access to the virtual congress platform will not be granted until the total payment is received.

To register as a student, trainee or resident, individuals must upload proof of fulltime enrolment at a recognised university or college or an according programme (i.e. student ID, confirmation from the head of department, etc.) during the online registration process.

The respective EANO Meeting registration fees for participants and students include access to all EANO Meeting sessions (live and on-demand), exhibitor pages, the e-poster area and the networking functionalities. The respective EANO Educational Day registration fees for participants and students include access to all EANO Educational Day sessions (live and on-demand), exhibitor pages and networking functionalities. The congress organiser cannot guarantee steady access to all virtual sessions.

If the maximum participant capacity is reached, the congress organiser reserves the right to refuse additional registrations.

A registration confirmation/receipt will be sent by email after the online registration, a related payment and receipt of any necessary documents by the registration department. Participants may be requested to present this registration confirmation/receipt in case of any queries related to their registration status.

The registration fee includes 20% Austrian VAT.


Methods of Payment

Payment of registration fees may be made in EURO by:

  • Credit Card (Mastercard or Visa)
    • After your online registration and the credit card payment have been completed you will receive a written confirmation of registration via email.
  • Bank transfer to the congress account for the
    • until September 10, 2021 for the for the EANO Meeting and October 8, 2021 for the EANO Educational Day
    • After your online registration has been completed you will receive an invoice for the open amount to be paid. You will receive a separate confirmation of registration and payment in due course once your payment has been credited to the congress bank account. Payments must be made free of charge to the beneficiary in EURO. Clearly state the participant’s name, the invoice number and the registration number on the transaction. Participants paying through bank transfers will only be granted access to the virtual congress platform once the payment has been received by the congress organiser.

Registration Name Change

A handling fee of EUR 50.- will be charged for every name change to an existing congress registration. A new registration form for the substitute delegate should NOT be submitted. Name changes will be accepted by email or fax indicating the old and new name and including the required contact details.


Cancellation Policy

Notice of cancellation must be made in writing by email to the EANO 2021 organising office at eano-meetings@eano.eu. The notification must include all relevant information regarding the bank account to which a possible refund may be remitted (incl. IBAN and BIC). The cancellation will not be effective until a written acknowledgement from the EANO 2021 registration department is received. The date of the email receipt will be the basis for considering refunds. Refunds will be made after the congress as follows:

- before June 25, 2021:75% Refund
- June 26 - August 25, 2021:25% Refund
- after August 25, 2021:No Refund

 

In the case of over-payment or double payment, refund requests must be made in writing by email to the EANO 2021 organising office at eano-meetings@eano.eu. Refunds will only be made after the congress.

No refunds will be granted for unattended events or early termination of attendance, in case of cancellation of speakers, lack of space in the lecture room or any other incidents during the congress, which are beyond the control of the meeting organiser.

By registering to the EANO 2021 participants agree that neither the organising committee nor the organising office assume any liability whatsoever. The conference fee does not include insurance.

Cancellations made after the deadline (August 25, 2021) cannot be refunded for any reason. No exceptions to the refund policy can be made, including health or family issues. However, we welcome substitute delegates at any time.


Functionality of the Virtual Congress Platform

The congress organiser’s subcontractors provide a high level of availability of their network. However, they cannot guarantee that their network will operate without any interruptions or malfunctions.
No assurances or guarantees can be given about the availability, quality, operation or support services for data traffic on the networks or lines of the participant’s internet provider.
The congress organiser is not liable if the provision of the services is interrupted, partially restricted or impossible as a result of force majeure. Force majeure is for example considered natural phenomena of significant intensity (avalanches, floods, etc.), conflicts, terrorism, strikes, unexpected official restrictions, power cuts, computer viruses, worms, Trojan horses etc.


Cancellation of the Congress

In the event that the congress cannot be held or is postponed due to events beyond the control of the congress organiser (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the congress organiser, the congress organiser cannot be held liable by participants for any damages, costs or losses incurred such as transportation costs, accommodation costs, costs for additional orders, financial losses, etc.

Under these circumstances, the congress organiser reserves the right to either retain the entire registration fee and to credit it for a future congress, or to reimburse the participant after deducting costs already incurred for the organisation of the congress and which could not be recovered from third parties.


Modification of the Programme

The congress organiser reserves the right to modify the programme. No refunds can be granted in case of cancellations of speakers during the virtual congress which are beyond the control of the congress organiser.


Data Protection and Sharing of Contact Details

Personal data
The protection of your data and the observance of your right of informational self-determination with regard to the collection, processing and use of your personal data are important to us.
The WMA GmbH will collect and store all personal data for the preparation and execution of the 16th annual Meeting of the European Associationa of Neuro-Oncology and Educational Day (EANO 2021). In accordance with data protection and other applicable laws, sensitive data will be deleted after the conference, whereas personal data, payment history and correspondence will be stored for the period prescribed by law (currently 7 years).
As a rule the WMA GmbH will not store any credit card data.

Further use of your data:
Newsletters

Your consent provided, the organiser will contact you with regular newsletters ahead and during the meeting (e.g. ‘Daily News’, information on the availability of the conference app), with an invitation to complete a post conference survey after the conference as well as with annoucements of future EANO meetings. You may unsubscribe of these mailings at any time, this will not affect official correspondence from the congress secretariat.

Emailings on behalf of third parties
Consent provided, the organiser periodically performs e-mailings to delegates on behalf of third parties regarding activities at the conference or other communications, which may be of interest to professionals in the field (e.g. information on corporate satellites). Email contact details of delegates will not be passed on to third parties in this context.
You may unsubscribe of these e-mailings at any time, this will not affect official correspondence from the congress secretariat.

Lead retrieval system
At the time of registering you will be asked if you agree to share your contact information with the companies whose corporate satellite or exhibition booth you may visit. This information contains first name, last name, academic title, city, country, email, and institution as provided during the registration process.
The organiser asks for your permission to pass on the data to the companies during registration. Please note that should you opt-out at the time of registration, but agree to share your information at the time of attending the corporate satellite or exhibitor page during the virtual conference, this consent will overrule the original opt-out.
Please do report any misuse of the lead retrieval to the exhibition management.

Our full Data Protection policy can be found Opens external link in new windowhere.


Liability

The congress organiser shall be held liable in the framework of a duty of care as a respectable businessman according to statutory provisions. The liability of the congress organiser – for whatever legal reason – shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this. The participant shall take part in the congress at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by the EANO 2021 organising office.


Abstract Regulations

With the submission of an abstract to EANO 2021 the presenting author confirms that all authors are aware of and agree to the content of the abstract and support the data presented; accepts to be the contact person for all correspondence about the abstract and inform co-authors about its status; warrants that the data and conclusions presented in the abstract have not been published prior to the date of the EANO Meeting 2021 (abstracts containing previously published material will be rejected); states that for studies involving human or animal subjects, permission has been obtained from the relevant regulatory authority, and properly informed consent given where appropriate; accepts responsibility for the accuracy of the submitted abstract; accepts the publication of the abstract on the EANO 2021 website or a related website; careful typing and proof-reading are essential as the abstract will appear, if accepted, as submitted.


Photographs & Video Streaming

The organiser may without the further consent of the participants use and release pictures and videos taken during the congress for reports of the congress and/or in future marketing materials. By registering to this congress attendees agree that photographs and/or sound or video recordings taken during the congress that could include recognizable images or voices of those in attendance may be posted on the congress website. All recordings are treated sensitively and discreetly. Names will not be published. The congress is held in a public space, therefore we do not prohibit participants, exhibitors, sponsors, or press from photographing, video or audio-taping some congress activities. The organiser reserves the right to use images taken at the congress with your photograph and/or likeness on social media and/or in future marketing materials. The organiser is NOT responsible for individual attendee’s use of your image or likeness.


Fulfilment and jurisdiction

The terms of this contract shall be fulfilled in the EANO 2021 Virtual Meeting and Educational Day. In the event of any legal claims arising from either party, Vienna, Austria shall be the sole court of jurisdiction.

General Terms and Agreements as per May 19, 2021.