EANO Meeting 2020

Regulations and Info for First Author

ABSTRACT REGULATIONS

With the submission of an abstract to EANO XV, the presenting author:

  • confirms that all authors are aware of and agree to the content of the abstract and support the data presented and that no other regular abstract of the same content has been submitted via this abstract submission;
  • accepts to be the contact person for all correspondence about the abstract and inform co-authors about its status;
  • states that for studies involving human or animal subjects, permission has been obtained from the relevant regulatory authority, and properly informed consent give where appropriate;
  • accepts responsibility for the accuracy of the submitted abstract;
  • acknowledges that once the abstract is submitted, changes, corrections or rewording are possible until deadline for abstract submission (May 4th, 2020);
  • agrees that the abstract submission is not possible without collecting, saving and processing her/his personal data. This is done in accordance with the most recent legislation on data protection (EU-GDPR 2018) and solely for the purpose of organising and realising the event. All abstracts including the author block will be published within the electronic abstract book published in the Journal Neuro-Oncology by Oxford University Press and within the EANO congress mobile app, which will be made accessible to all participants, committee members and sponsors as well as published on the website.
  • understands that the abstract submission system as well as the publication process is operated by USA based companies (CTI, Oxford University Press).
  • careful typing and proof-reading are essential as the abstract will appear, if accepted, as submitted
  • warrants that in case she/he submits a regular abstract, the data and conclusions presented in the abstract have not been published prior to the date of the EANO XIV meeting. Otherwise she/he has to submit either an “encore abstract” or a “trial in progress abstract”. Regular abstracts containing previously published material will be rejected.

AFFIRMATION FOR REGISTRATION

Important Note: At least 1 author (presenting author) of this abstract is obliged to register and pay the congress registration fee within 3 weeks (but not later than June 30, 2020) after notification on acceptance. In the event of non-fulfillment the abstract will be withdrawn by the organisers.

ACCEPTANCE AND SELECTION OF ABSTRACTS

All submitted abstracts will be reviewed by the Scientific Programme Committee in May 2020, and authors will be notified by email at the latest in the mid of June 2020.
EANO meetings has currently 2 types of acceptance for submissions:
- poster presentation
- oral presentation

NEW: Accepted abstracts will be published on the website of Neuro-Oncology. There will be no printed abstract book.

EANO 2020 ABSTRACT SUBMISSION

The abstract submission for the EANO 2020 will open in February.

Submission topics:

1.   DNA damage response
2.   Tumor-Brain Interface
3.   Symptom Management
4.   Radio-Immuno-Oncology
5.   Cognitive Functioning
6.   New Irradiation Techniques
7.   Advanced Brain Tumor Models
8.   QoL/QoD
9.   Multilayer Diagnostics
10. Pediatric neuro-oncology
11. Experimental Therapies
12. Combination Therapy
13. Preclinical neuro-oncology
14. Clinical neuro-oncology
15. Radiobiology
16. Neurosurgical Precision Tool


Abstract Submission Guidelines

Travel Scholarships and Meeting Awards

One of the goals of the European Association of Neuro-Oncology is to broaden the network of neuro-oncology and to support neuro-oncologists in their (inter-) national research projects.

We are proud to be able to offer 2020 several grant and award opportunities:

  • Young Investigator Travel Scholarships for the EANO 2020 Meeting
  • Vienna Medical Academy Award for the best oral presentation with clinical focus
  • EANO Presentation Awards for the best oral presentation with nursing/allied health professional focus and pre clinical focus
  • SNO Travel Scholarships to attend the EANO Meeting (only applicable for SNO members who submit an abstract for the EANO)

details see below


Young Investigator Travel Scholarships

The EANO encourages the participation of its young members in the EANO 2020 Meeting as well as the presentation of their research work. The EANO Investigator Travel Scholarship facilitates young clinicians and investigators as well as allied health professionals and nurses from all over the world to present an abstract during the EANO 2020 Meeting.

To make this happen EANO awards Travel Scholarships of EUR 800,- as well as waiving the registration fee to the Educational Day and EANO 2020 Meeting, for outstanding research by young scientist members contributing to the EANO meeting.

  • Young Investigator Travel Scholarship for Outstanding Science for EANO members
  • Young Investigator Travel Scholarship for Outstanding Science for EANO allied health professionals / nurse members

All young scientists submitting abstracts are encouraged to apply by ticking the corresponding box during the abstract submission. The nominee must be first author of an abstract submitted, graduate student/resident/fellow within his/her first five years of his/her initial clinical or academic appointment (this does not apply for allied health professionals, nurses) and not older than 40 years. The evaluation will be done by the respective committee.

The Travel Scholarship winners will be contacted via email.  

Application deadline is May 4th, 2020.

Application will open February via the EANO Meeting abstract submission

 

EANO Meeting Awards

EANO prizes three EANO Meeting Awards, which will be awarded by the respective jury for the best oral presentations based on the submitted abstracts.

The winners will receive a price money of EUR 500,-.

  • 1 Vienna Medical Academy Award for the best oral presentation for clinical focus
  • 2 EANO Presentation Awards for best oral presentations (1 nursing/allied health professional, 1 pre clinical)

The awardee will be announced prior to the EANO 2020 Meeting!

General Information on Abstract Submission

REGARDING YOUR ABSTRACT

Please read carefully all the instructions available in the section "Submission Steps" before preparing your abstract.

  • Type your abstract in a common Word Processor (e.g. MS Word). Please save a copy of the file with the abstract text only (no title or authors). This file can then be used for a „file upload“ (most convenient way of submission). Special characters are widely supported.
  • For information concerning the abstract format and structure please see the SAMPLE ABSTRACT and the section "Submission Steps".

REGARDING YOUR SUBMISSION

Please see the section "Online Submission System" for detailed information and instructions.

  • The creation of a user account in the online submission system is required for the submission of an abstract. The account only needs to be created once and can be re-used for future abstract submission.
  • Attention: All correspondence regarding the acceptance of your abstract will be mailed to the address given by you during the submission process. Please provide a working email address.
  • Eventually, you will see a summary of your submission in the last step (“Review my work“), which you may print. Your abstract should now have a green “complete” icon in the welcome area.

CORRECTIONS / WITHDRAWAL OF ABSTRACTS

  • You can edit or delete your abstract in the online submission system until the deadline of May 4th, 2020.
  • If you wish to delete your abstract after the deadline, a written request to withdraw must be submitted to Opens window for sending emaileano-meetings@eaon.eu
  • You may print the summary page for your records. The system also has an e-mail confirmation feature. Simply click the appropriate link on the summary page and fill in your email address(es) in the appropriate box.

PREFERRED PRESENTATION FORMAT

  • During submission, authors select whether they prefer oral or poster presentation
  • Please indicate your preference, especially in case you do not want your abstract to be selected for an oral presentation.

ACCEPTANCE / REJECTION OF ABSTRACTS

  • Abstracts containing no results or structure will be rejected.
  • Abstracts with the obvious goal of advertising corporate products or services, will be rejected.
  • All submitted abstracts will be anonymised and reviewed by the Scientific Programme Committee.
  • Authors will be notified in due course whether their abstract has been accepted.
  • Notifications on final assignment (spoken presentation or poster) will also follow in due course.

SUPPORT

For support during the submission process, please send an email to Opens window for sending emaileano-meetings@eaon.eu or call +43 1 405 13 83 11 between 9.00 – 17.00 hrs Central European Time.

Online Submission System

TECHNICAL INFORMATION

  • For optimum results when using the Online Submission System, it is recommended that you use one of the following browsers: Google Chrome 33 or higher, Internet Explorer 8.0 or higher, Mozilla FireFox 16 or higher, Safari 5.0 or higher. A list of compatible browsers is given on the login page.
  • Please note that in rare cases you may encounter an issue copy/pasting from Word for Mac, triggering an error message that your title cannot exceed 1,000 characters. In this case please reload the page and either type or copy/paste the title from a plain text application.
  • JavaScripts and cookies need to be enabled in your browser. Instructions to enable cookies are given on the login page.

ACCOUNT MANAGEMENT - PERSONAL INFORMATION

  • The creation of a user account is required for the submission of an abstract.
  • Please create only one account per submitting author. The system stores your information. If you choose to submit more than one abstract you will not need to create another account. See „Returning users“.
  • After you created the account, the system will display a password and username that will allow you to return and edit, delete or withdraw your abstract at a later stage.
  • Personal information can be edited if necessary by clicking the „Profile“ icon (e.g. in case of an address change). Attention: All correspondence regarding the acceptance of your abstract will be mailed to the address given by you in the „author section“. Please provide a working email address.

First time users:

  1. When entering the submission page, hit „Click here to create a new user account“ on the left side of the page.
  2. Fill in all required fields and save your personal information by clicking „Continue“ on the online form. Your username will be generated automatically from your email-address.
  3. Please remember to create a password not being used for other logins (i.e. bank accounts, market places etc.)
  4. Locate „Abstracts“ and click on „Submit an abstract“
  5. Carefully follow the step-by-step instructions. 

Returning users, continuing an aborted submission or editing an abstract already submitted:

  1. Login with the username (your email address) and password that you received when creating the account.
  2. Locate the abstract in „Abstracts“ and click on the displayed abstract title to make changes or complete the abstract.
  3. Continue your submission or click on desired menu item you wish to change.
  4. Changes can be made until the submission deadline.

Returning users, submitting another abstract:

  1. Login with the username and password that you received when creating the account.
  2. Locate „Abstracts“ and click on „Submit an abstract“
  3. Carefully follow the step-by-step instructions.

CORRECTIONS / WITHDRAWAL OF ABSTRACTS

  • You can edit or delete your abstract in the online submission system until the deadline of May 4th, 2020.
  • Titles of submitted abstracts are displayed in the Welcome Area, together with the information on whether the submission is complete or incomplete. To edit one of these abstracts, simply click on the title.
  • The submission system stores the information in „real time“ in a database. The moment you reach the „Summary“ at the end of the submission process your abstract has been received. However you will still be able to come back and make modifications until the deadline.
  • You may print the summary page for your records. The system also has an e-mail confirmation feature. Simply click the appropriate link on the summary page and fill in your email address(es) in the appropriate box.

Submission Steps

In the welcome area, locate "Abstracts" and click on "Submit new abstract".

Read through the affirmations carefully and confirm them.

SUBMISSION STEP 1: TITLE

  • In the title, please use capital letters ONLY where necessary (e.g. ‚Detection of two novel large mutations in SLC7A9 by semi-quantitative fluorescent multiplex PCR‘).
  • Please DO NOT format the title in bold, underline, or enter line breaks. Use italics only where required by nomenclature.
  • The title is limited to 25 words!

SUBMISSION STEP 2: AFFIRMATION / ALLOCATION / TYPE

1. Confirm the affirmation regarding the registration.

2. Please select whether the content of your abstract should be part of the EANO Main Meeting or patient related sessions (focus for nurses and AHPs).

EANO MAIN MEETING: Friday, September 10 - Sunday, September 13
Your abstract will be presented as a poster in the Poster Sessions, or as a talk during the Oral Sessions of the EANO Meeting.

Patient related (NURSE/AHP) SESSIONS: Friday, September 10
Your abstract will be presented as a poster in the Poster Sessions, or as a talk during the sessions with patient related content of the EANO Meeting: Oral Session 3 and 7.


3. Please indicate whether your abstract is a regular, encore or trial in progress abstract. For an encore abstract please fill in the where the abstract has been published before (journal name, issue, name of conference…) and provide a rationale for the resubmission.

SUBMISSION STEP 3: TOPIC

Please take care to allocate your submission to a suitable topic. The respective topic needs to be selected from a list.
Please select only ONE topic that refers to the main subject of your abstract.

1.   DNA damage response
2.   Tumor-Brain Interface
3.   Symptom Management
4.   Radio-Immuno-Oncology
5.   Cognitive Functioning
6.   New Irradiation Techniques
7.   Advanced Brain Tumor Models
8.   QoL/QoD
9.   Multilayer Diagnostics
10. Pediatric neuro-oncology
11. Experimental Therapies
12. Combination Therapy
13. Preclinical neuro-oncology
14. Clinical neuro-oncology
15. Radiobiology
16. Neurosurgical Precision Tools

SUBMISSION STEP 4: KEYWORDS

  • Please enter up to 3 keywords describing your work (required).

SUBMISSION STEP 5: AUTHORS

  • No more than 10 authors can be listed.
  • A maximum of 2 institutions per author is allowed.
  • The order of the authors as well as the name of the presenting author (marked in green) can be edited during the submission process.

SUBMISSION STEP 6: ABSTRACT TEXT

The abstract body should be structured as follows:

-  Background
-  Material and Methods
-  Results
-  Conclusion

  • The text cannot exceed 2500 characters (350-400 words), excluding title and authors (minimum 500 characters).
  • The abstract must be submitted in good English.
  • No tables, no graphics or illustrations are allowed.
  • No literature must be cited.
  • The text may be typed in or copy/pasted from an existing document.
  • Special characters are widely supported.
  • Support/Disclosure: Enter the source(s) of contributed support and/or grant numbers at the end of the abstract text section.

SUBMISSION STEP 7: PRESENTATION PREFERENCE

Please indicate your preference in this step, especially in case you do not want your abstract to be selected as oral presentation.

SUBMISSION STEP 8: YOUNG INVESTIGATOR TRAVEL

Please indicate if you want to apply for a Young Investigator Travel Scholarship and select the respective Scholarship.

SUBMISSION STEP 9: SUBMISSION SUMMARY

  • The summary page will display all information related to your abstract.
  • Please make sure you print the summary page for your records.
  • The system also has an e-mail confirmation feature. Simply click the appropriate link on the summary page and fill in your email address(es) in the appropriate box.

If you choose to delete the submission, this can be made here. Please note that you will be able to retrieve deleted submissions.